Operations Support Specialist

Purpose of the position: The HR Operations Support Specialist plays an operational role in supporting the HR Benefits function through effective management of third‑party contracts, vendor relationships, and logistics coordination.

Main Tasks:

• Serve as a point of contact for external service providers (vehicle service companies, logistics suppliers, etc.).
• Coordinate daily interactions to ensure timely service delivery and address operational issues or escalations.
• Collaborate with internal HR teams to communicate updates and ensure alignment between business needs and vendor services.
• Support the end‑to‑end process of contract administration with third‑party providers related to vehicle services and other HR third parties.
• Track contract timelines, renewals, amendments, and compliance obligations.
• Maintain accurate documentation and ensure consistency with internal procurement and legal requirements.
• Manage the scheduling and practical arrangements for activities related to HR operational needs.
• Ensure proper tracking, storage, and maintenance of HR-related materials or equipment.
• Contribute to process optimization to streamline administrative and logistics workflows.
• Maintain databases, logs, and documentation related to contracts, vendor interactions, and logistics.
• Prepare regular status reports and dashboards on operational KPIs.
• Ensure data accuracy and confidentiality of employee and vendor information.
• Other duties as needed.

Education: University Degree.

Experience and Qualifications: Minimum 3 years in similar position.

Skills: 

• Very good MS Office skills.
• Very good English written & spoken.
• Strong analytical skills, organizational, time management skills / planning and organizing skills with the ability to execute plans effectively / available to work overtime when needed.